Cooperation and recruitment flow
Efficient recruitment process
Stress-free. That’s what the recruitment process is like when everyone involved knows what they’re supposed to be doing and has the right tools to do it. That’s why Teamio is here. Even the slowest colleague will understand what to do – most things are just a click away in Teamio. Even on a mobile phone.
Recruitment flow under control
Column overview
“What’s next?” No one in the recruitment team asks this question when using Teamio. Through the visualization of the column view and the applicant cards, you and your colleagues have an immediate overview of who is at which stage of the recruitment process.
Customizable recruitment processes
Each recruitment campaign is specific. In some places they have three rounds of interviews and in others everyone has to have coffee with the director before they’re hired. Teamio gives you a space to manage your recruitment exactly the way you need. You set the number of phases and their names. Where possible, it will help you with automation.
Calendar of all interviews
You can also send interview invitations to Outlook or other calendars. But if you want to see all your scheduled interviews in one place, go to Teamio. Within teams, you can also view colleagues’ calendars to simplify holiday cover.
Measuring the speed of your team
Who is the fastest in your team at answering? And who, on the other hand, is slowing recruitment down? You can also motivate your team by being competitive – use the clear leaderboard for your team. You know that speed in recruiting can affect the quality of applicants you reach.
Interviews and video interviews
You invite applicants to an interview using a simple e-mail template. The interview confirmation is particularly useful for organizing assessment centers where you invite several applicants at once. You can always see who has confirmed, declined or not yet responded. And video interviews? You can hold these directly from Teamio and read the CV or make notes directly on the screen.
Worry-free cooperation in a team
Recruitment is a team game. But it doesn’t work without clear rules. Teamio can help you manage your team. You have a number of different roles and permissions that give each of you a clear scope. You’ll find that cooperation has rarely been so easy.
Sharing data securely and easily
Hope you’re not still e-mailing CVs to colleagues! In Teamio, you can easily and securely share all CVs, relevant documents and your own notes with colleagues (if you want to). You can also view their calendars or easily stand in for each other during holidays.
Roles and authority
Who do you need to involve in the recruitment campaign? A team leader looking for a new member? A colleague to cover for you while you’re on holiday? Colleagues from another branch? Go ahead. Assign them the appropriate role and authority so they can get to exactly and only what they need to see.
Branch and credit management
One branch is using fewer credits than another, but the other branch could use the credits for current recruitment? In Teamio, you can easily transfer credits between branches and manage your recruitment budget exactly as you need it.
Applicant evaluation and ranking
Have you found a five-star applicant? Then rate them right away for everybody to see. If they excel at something in particular, you can also assign them a label that will come in handy when filtering through the archive.
Talent archive
In a clear database you’ll find all data securely stored and with consent from the owners. Before you begin recruiting again, try looking at your database of previous applicants first, you may already have a contact for the right person.
Check for duplicates in contacts
Different year, different position, but the same guy. No more confusion. If you’ve heard from an applicant in the past, Teamio matches the historical data to the fresh communication so you can see what you already know about them.
Communication history including by telephone
You know about every e-mail, every call, every document. You and your colleagues can instantly record everything you have shared during this or a previous recruitment process in Teamio. Like in a CRM system. Now you don’t have to worry about any communication noise.
Search and filters in the talent archive
Before you post a position, take a look in the archives – it’s like an applicant CRM. Teamio saves all applicants from previous recruitment campaigns for you. So why not save money on new advertising? Labels and advanced filters make it easy to track down even the most ancient contact, and they may be just the person you’re looking for.
Your data is safe
Personal data is a big deal, which is why Teamio treats it with care and doesn’t just hand it over. You’re safe from GDPR scrutiny. If a contact’s consent is due to expire in the next two months, Teamio will notify you and offer you an easy way to renew it. You have less to worry about.
Communication in one place
One HR brain, however smart, can’t remember what they wrote to whom and when and how. But with Teamio? You can keep track across the team, easily pass on applicants before a holiday, and no forgetful applicant can try to sweet talk you (i.e. that they never received an e-mail).
Calls and text messages directly from Teamio
Just open the applicant’s profile in Teamio and you can call or text them as you need. And you know what’s even better? After a text or call, Teamio will immediately ask you if you want to make a note of it in your communication history with the applicant. All with a single click, of course.
Communication history including by telephone
You know about every e-mail, every call, every document. You and your colleagues can instantly record everything you have shared during this or a previous recruitment process in Teamio. Like in a CRM system. Now you don’t have to worry about any communication noise.
Confirmation messages: Sent – Read – Undelivered
“Hey, I didn’t get anything, that’s funny.” How many times have you read that or heard something like that on the phone? Fortunately, Teamio will tell you if an applicant is making things up. You can see the status of the messages. Sent – Delivered – Read.
Interviews and video interviews
You invite applicants to an interview using a simple e-mail template. The interview confirmation is particularly useful for organizing assessment centers where you invite several applicants at once. You can always see who has confirmed, declined or not yet responded. And video interviews? You can hold these directly from Teamio and read the CV or make notes directly on the screen.
Message personalization
“Dear Sir/Madam…” Or worse: “Dear applicants…” That doesn’t sound like the opening of a message from someone who’s actually looked at a CV, does it? That’s why Teamio gives you the option to set up personalized messages. And they can certainly do more than just address the applicant by name.
Personal and shared notes
Previously, they used post-it notes stuck to the margins of CVs. Teamio has simply converted this into a digital form. You can write notes about the recruitment process, the applicant and share them with others, or not, as you wish. You’ve got it under control.
Ready to take your recruiting to the next level?
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Teamio will help you with other parts of the recruitment process
Automation and data
Functionalities for automation and effectivity in your work
Get enough applicants
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